---
title: How to Optimise Your Hiring Process
description: Optimise your hiring process with a strong employer brand, balanced AI integration and essential human touch points to enhance candidate experience and inclusivity.
image: https://blog.weareorbis.com/hubfs/Interview1.jpg
---
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# Blog :
### How to Optimise Your Hiring Process
##### Jul 28, 2025
# **Employer Branding Is Your Secret Weapon: Navigating AI, Automation & Human Touchpoints in Hiring**
### Let’s talk about the elephant (robot) in the room.
Hiring has changed. Automation and AI are no longer buzzwords; instead, they’re baked into every part of the recruitment process. From CV scanning to interview scheduling, machines are doing a lot of the heavy lifting.
But here’s the thing: while the bots are busy streamlining everything, candidates are still human. They’re still forming opinions, looking for connection, and yes - judging your company *hard* based on how it treats them.
That’s where employer branding steps in. It’s not just about looking good online. Your brand is the thread that ties it all together in a neat bow. From the tone in your emails, to the vibe in your job ads, through to the feeling someone gets even when they don’t get the job. All of these things matter.
## **Why Employer Branding Is Kind of a Big Deal (Especially Now)**
Before a human even looks at a CV, your brand has already made an impression. Maybe it was a job ad that sounded like it was written by ChatGPT on a tight deadline (em-dash overload, anyone?). Perhaps it was a slick careers page that made someone think, “Ooh, I could see myself here.”
The point is, your brand is working hard before you even show up - for better or worse.
When you’ve got AI doing some of the talking, branding becomes even more important. Because let’s face it: robots aren’t great at nuance. They don’t do empathy. They don’t know your tone of voice (unless you teach them really well).
The best brands show up consistently across tech *and* human touchpoints. Think:
- Friendly-but-clear automated emails that actually sound like your company
- A careers site that reflects your culture, not just your org chart
- Rejection messages that don’t feel like they were spat out of a machine
Brands like Monzo, Spotify, and Patagonia get this right. Their hiring comms feel like an extension of their product and culture - not a weird side portal no one remembered to brand. We know deep down it’s probably AI-generated, but it’s still gone through a human filter to make it sound ‘normal’.
## Where Automation Works (and Where It Really, Really Doesn’t)
Let’s be fair - automation is brilliant in some places. Nobody’s mad about auto-scheduling interviews or screening thousands of CVs for role-fit basics. When used well, AI can speed things up and take boring tasks off your plate.
But don’t hand over the *entire* process.
AI still struggles with context. It might miss the gold in a “non-traditional” career path. It won’t pick up on subtle cues in cover letters. And it’s definitely not the one you want delivering bad news.
And here’s the kicker: if candidates feel like they’re applying to a black hole, or getting ghosted by a bot, they’ll remember that.
So yes, use AI. But make sure it reflects who you are. Inject your tone of voice into templates. Be transparent about what’s automated. And always keep space for the human stuff.
## **Some Moments Still Deserve (and Desperately Need) a Human**
Let’s not forget the bits of hiring that actually *need* people. There are a few standout moments where a human touch isn’t just nice - it’s non-negotiable.
Take the first real contact. Whether it’s an email or intro call, that first human interaction can shape the whole experience. If it feels cold or rushed, you’ve lost them.
Then there’s feedback. Ghosting is out (or should be). If someone’s gone through interviews, they deserve a real response - ideally with something useful they can take away.
Rejections? That’s a big one. These are brand moments too. A kind, honest rejection can actually improve someone’s opinion of your company. A generic “thanks but no thanks” at the end of a long process? Not so much.
And don’t forget about onboarding. That’s your last first impression. If it’s all formalities and zero warmth, you’re setting the wrong tone. Make it about people, not just paperwork.
## ** Inclusion, Bias & The Double-Edged Sword of AI**
Here’s where things get tricky. AI promises fairness - but only if it’s trained that way.
Left unchecked, it can reinforce the very biases you’re trying to remove. That’s why it's so important to use inclusive language, anonymised CV reviews, and structured interviews, not just as nice-to-haves, but as standard.
Your employer brand plays a role here too. It’s not enough to say you care about diversity. Your messaging, visuals, and processes need to walk the talk.
Ask yourself:
- Do our job ads reflect the kind of inclusive culture we claim to have?
- Are we accessible to people with different needs, backgrounds, and experiences?
- Are we showing up in places where diverse candidates are actually looking?
Tokenism is easy to spot. So is genuine effort.
## **The Candidate Experience, End to End**
Here’s what great hiring looks like when it’s all stitched together:
**Job ads** that sound like real people wrote them. Inclusive, clear, maybe even a little witty (if that suits your brand).
**Application forms** that are simple, mobile-friendly, and don’t make candidates want to scream.
**Interviews** that are structured, consistent, and led by actual humans who know what they’re evaluating.
**Offer emails** that feel exciting — not just like a contract in disguise.
**Rejections** that are respectful, not robotic. Especially if someone made it to the final stage.
**Onboarding** that’s more “Here’s what we’re all about” and less “Here’s a list of logins.”
Basically: tech supports the process. But your *people* and your *brand* carry the meaning.
## **Quick Wins to Start With**
Not sure where to begin? Here’s a few easy wins:
- Review your email templates: do they sound like you? If not, rewrite them.
- Audit your job specs for inclusive language and tone.
- Make sure your ATS and automation tools are playing nicely with your employer brand.
- Ask candidates what the process felt like — then actually use that feedback.
Oh, and if you haven’t looked at your rejection emails since 2019… there’s no time like the present.
At the end of the day, your employer brand isn’t your logo. It’s the *feeling* people walk away with, whether they get the job or not.
AI and automation can make your hiring faster. But if you lose the human connection, you’re just replacing queues with confusion.
So yes, bring on the robots. Just don’t forget the people.
Every single step is a brand moment.
**Make it count.**
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